Get your organization set up as a Scheduling Partner

A Scheduling Partner is a hospital, ambulance service, or other clinical or field organization that creates placement events in EMCE and shares available slots with education programs.

This describes your organization’s participation, not a new account role. The person responsible for the organization uses a Director profile; other staff can schedule with the appropriate permissions.

1. Confirm your existing organization record

Ask an education program you work with to find your organization in its Schedule Locations. If your site is already listed, use that record rather than creating another organization for the same site.

Ask the program to confirm whether the site is claimed and which email address is recorded as its Organization contact. A program’s local placement contact is a separate record and does not determine who can claim your organization.

2. Claim an unclaimed organization

1. Sign in to EMCE, or create your account, using the email recorded as the organization contact.
2. When EMCE offers the organization claim screen, review the organization name carefully.
3. Choose to claim the organization if you are responsible for managing its account, then continue.

Claiming creates a Director profile for that organization. If you are offered more than one organization, review each one separately.

If you are not responsible for an organization shown, the screen also lets you choose to be removed as its contact. Do not claim an unrelated organization simply to continue.

If you are not offered the claim screen

• Confirm you signed in with the organization’s recorded contact email.
• Ask your education-program contact to check whether the organization already has a Director.
• If the organization contact is missing or incorrect, ask the program to edit it where permitted or submit a contact-update request to EMCE.
• If the organization is already claimed, ask its existing Director for access. Contact EMCE support if the responsible person is no longer available.

An existing Director record prevents another organization claim, even if that Director is inactive. The claim flow is not an ownership-transfer tool.

3. Give your staff the access they need

Directors and Administrators have scheduling access. Instructors can also schedule when assigned scheduling responsibility. Use these existing profiles to give staff appropriate access; there is no “Scheduling Partner” role to select.

If you also receive schedules as a Schedule Viewer, that viewing profile is separate. Switch to your organization’s profile when managing its events.

4. Start offering placements

Work with your education programs to confirm the campuses, capacity, dates, and eligibility requirements for placements. Then follow Create and share placement opportunities.